Vendor Opportunity

Vendor Opportunity

Request for Proposal (RFP): American-Made Branded Merchandise Printing and Fulfillment Partner


Overview and Introduction

America250PADelco is seeking proposals from qualified printing, branding, and fulfillment companies located in Delaware County to partner with us in the production and distribution of a select line of branded merchandise.


The core requirement of this partnership is the commitment to sourcing and decorating 100% American-made products. The selected partner will manage the entire process, from initial branding application to direct-to-purchaser fulfillment. We are looking for a reliable, quality-focused partner that can integrate seamlessly with an e-commerce sales model.


Scope of Work

The chosen partner will be responsible for two primary areas: Merchandise Branding and Direct Fulfillment.

1. Merchandise Branding and Production

The partner must be able to source and apply high-quality branding (e.g., screen printing, embroidery, laser etching) to the following minimum list of items, ensuring all raw goods meet the American-Made mandate:

Items may include:

  • Baseball Hats (Embroidered)

  • T-Shirts (Screen Printed or equivalent)

  • Golf/Polo Shirts (Embroidered)

  • Tank Tops (Screen Printed or equivalent)

  • Water Bottles (Engraved or durable print)

  • Picnic Blankets (Durable print or embroidery)

  • Stickers (digital printed)

  • Decals (digital printed)

The proposal must include details on how the partner ensures 100% domestic sourcing for the base merchandise (e.g., fabric, materials, assembly).


2. Direct-to-Purchaser Fulfillment (Drop Shipping)

The partner must provide comprehensive fulfillment services, including:

  • Inventory Management: Maintaining stock levels of raw and finished branded goods.
  • Order Integration: Ability to receive digital orders directly from our e-commerce platform (details on specific platform integration should be included in the proposal).
  • Pick, Pack, and Ship: Packaging individual orders and shipping them directly to the end purchaser using tracked shipping methods.
  • Customer Service Support: Handling shipping and tracking inquiries (optional, but preferred).

Mandatory Requirements and Proposal Contents

Failure to meet the following mandatory requirements will result in disqualification.


Mandatory Requirements

American-Made Certification: All base merchandise items (apparel, bottles, blankets, etc.) must be manufactured, processed, and substantially completed within the United States. No exceptions.

Fulfillment Capability: The provider must demonstrate existing capabilities for managing and fulfilling direct-to-purchaser orders.

Delaware County-based business.

Required Proposal Contents


Proposals must be submitted via email and clearly address the following sections:


  • Company Profile: Brief background, location, and years in business.

  • Sourcing Strategy: Detailed explanation of the process and suppliers used to guarantee 100% American-made merchandise for the required product list.

  • Branding Capabilities: Examples or descriptions of your quality control and branding techniques for each product type (e.g., water bottles, embroidery).

  • Fulfillment Logistics: Description of your direct-to-purchaser process, including typical turnaround times from order receipt to shipment.

  • Pricing Structure: Clear outline of pricing, including setup fees, unit costs for branding, fulfillment fees (pick/pack), and estimated shipping costs/models

  • References: Contact information for at least two clients who utilize your direct fulfillment services.


Timeline and Submission Details

  • RFP Release Date October 23, 2025
  • Proposal Submission Deadline December 1, 2026
  • Partner Selection Date (Target) December 15, 2026


Submission Instructions:


Please submit your complete description of services and proposal to the following email address:


Renee@america250padelco.org


We look forward to reviewing your proposals and establishing a lasting partnership.